Fill in your studio, the couple, and the packages — watch a clean invoice build itself on the right. Flip it to a deposit-paid receipt in one tap, then print or save as PDF. Everything stays in your browser.
Nothing you type is uploaded or stored. The whole thing runs in your browser, so the numbers are only ever yours — there are no invented averages or sample market figures anywhere on this page.
Weddings have a quirk most invoice templates ignore: the money arrives in two parts — a deposit up front to hold the date, and a balance later. A good wedding invoice makes both legible at a glance. Aim to include:
They're two moments in the same booking. Send an invoice when you want to be paid — often for the deposit at booking, then again for the balance before the day. Send a deposit receipt right after the retainer clears, as a small piece of reassurance that says "your date is locked." The receipt marks the amount received as paid and reminds the couple what's left. This tool builds either from the same details.
On quolby Pro, the couple accepts your quote, e-signs, and pays the deposit — and the deposit and balance are tracked for you automatically, so you're not rebuilding invoices in a browser tab each time.
Build your free quote link →An invoice records a booking; it doesn't create one. The booking is created the moment a couple says yes and pays to hold the date — and the faster that happens, the fewer weddings slip away. If you're setting your retainer, read how to collect a wedding photography deposit. If you're still landing on your prices, how much to charge for wedding photography walks through the cost-plus math behind the line items you just typed.
Your studio name and contact details, the couple's names, an invoice number and dates, itemised packages and add-ons with prices, any tax, the total, the deposit already paid, and the balance still due. This tool builds all of that from what you enter.
Switch the document type to Deposit receipt at the top. It marks the amount received as paid and calculates the balance remaining — handy to send the couple the moment their retainer clears.
No. The generator runs entirely in your browser. Nothing you enter is sent anywhere or stored — close the tab and it's gone. Use the Print button to save a PDF.
It produces a clean, standard invoice document, but invoicing, tax and deposit rules vary by country. Treat it as a starting point and check what your local law and accountant require.
There's no single rule. Many photographers ask for a set percentage of the total, or a flat retainer that reflects the value of holding a date they can't resell. Choose a figure that protects you if the couple cancels late, and state it clearly on the invoice — this generator lets you enter whatever deposit you set. For a fuller walk-through, see how to collect a wedding photography deposit.
Most photographers treat it as a non-refundable retainer, because reserving one couple's wedding date means turning others away for it. Spell that out plainly in your terms so there are no surprises if plans change. Refund and consumer-protection rules differ by country, though, so confirm what's actually enforceable where you work before you lean on a strictly non-refundable clause. This tool leaves the exact wording to you.
A quote is a proposal: it shows the couple your packages and prices before they commit, and invites them to book. An invoice comes after they say yes and asks for payment — usually the deposit first, then the balance before the wedding. If you're still at the proposal stage, the free quote maker builds a shareable quote link; this page is for the invoice and deposit receipt that follow.
Instead of emailing an invoice and waiting, you can send one branded quolby link where the couple accepts the quote, e-signs the contract, and pays the deposit in a single flow. The deposit is a Stripe Connect direct charge into your own Stripe account — quolby takes a 0% platform fee and never sits in the money flow, so there is no platform balance between you and your funds. Stripe's usual card fee still applies. You can start free at the no-signup builder.
It depends on where you're registered and your turnover. Some photographers charge VAT or sales tax; others fall under a small-business or flat-rate scheme and don't add any. When tax does apply, show it as its own line so the couple can see how the total is built — this generator adds that line automatically once you set a rate above zero. Check your own obligations with a local accountant.