Fill in your own details and get a clean, plain-English booking agreement you can print or copy — with a short note on why each clause matters. Nothing is invented; every line is built from what you type.
A good booking agreement isn't a wall of legalese — it's a plain, shared understanding written down before the excitement fades. The clauses above cover the parts that actually cause friction when they're missing: who's booked, for what day, what's included, what's paid and when, and what happens if plans change. The generator turns your entries into that document, and every clause carries a short note explaining why it earns its place.
The single most important line is the one about the deposit. Framing it as a non-refundable retainer — money that pays for holding the date and turning away other enquiries, not for photos not yet taken — is far easier to stand behind than "you don't get your money back." State the amount, say plainly what it secures, and make clear it counts toward the total. If you want the reasoning in full, our guide on how to collect a wedding photography deposit walks through how much to take and when to ask.
Couples almost always want to print and share their own photos, and you almost always want to show your best work. Both are reasonable — they just need to be written down. A personal-use licence covers the couple; a model release covers you. If a couple would rather keep their images private, honour that with the "images stay private" option, and don't publish.
Printing and chasing a signed PDF works, but it's the slow path — and every day between "we love your work" and a signature is a day the booking can slip. This is the gap quolby is built to close: the same plain-English agreement is e-signed the instant the couple accepts your quote, and the deposit is collected in the very same link, straight to your own Stripe. To see how that flows end to end, read how to send a wedding photography quote or try the interactive quote maker.
It's a clear, plain-English starting point built from your own details — not legal advice. Contract and consumer law varies by country and region, so check how it applies where you work, and have a local professional review your terms for high-value bookings.
There's no universal figure. Common practice clusters around a quarter to a third of the total as a non-refundable retainer. You enter whatever you actually charge; the tool never invents a number for you.
This tool gives you a document to print or copy and sign yourself. With quolby Pro, the same booking agreement is e-signed the moment the couple accepts your quote, and the deposit is collected in the same link — direct to your Stripe, 0% platform fee.
At minimum, name both parties and the couple, the wedding date and venue, the package and deliverables, the total fee with a deposit and balance-due date, and clauses for cancellation, rescheduling, image copyright and a model release. Finish with a signature line for each side. The generator on this page turns your own entries into exactly those clauses, with a short note explaining why each one earns its place.
In many places a deposit framed as a non-refundable retainer is defensible, because it pays for holding the date and turning away other couples rather than for photos not yet taken. But consumer and contract law varies by country and region, and a deposit that looks like a penalty can be challenged. State plainly what it secures, keep it reasonable, and check local rules or ask a professional for high-value bookings.
Usually the photographer keeps copyright and grants the couple a personal-use licence or print release, so they can print and share their images privately while you retain the right to use your work. A separate model release covers whether selected photos can appear in your portfolio and socials. None of this is automatic — write it into the contract so both sides know what they can do before the day arrives.
That depends on the clauses you choose. A cancellation clause usually keeps the deposit, since the date was held and other enquiries turned away, and may ask for more if the couple cancels close to the day. A reschedule clause typically moves payments to a new date subject to your availability. Whatever you decide, put it in plain writing up front — most disputes happen when plans change and nothing was agreed.
Yes. Instead of emailing a PDF and chasing a signature, quolby turns one branded link into an interactive quote, an e-signed booking agreement, and a deposit paid through Stripe Connect straight into your own Stripe. quolby takes a 0% platform fee and is never in the money flow, though Stripe's usual card fee still applies. It is free to start, €15/mo for Pro, and /try needs no signup.
With quolby, this agreement gets signed the instant the couple accepts — and the deposit lands in your Stripe in the same link.
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